# Session Guides

# Appointy Usage

#### What is Appointy?

**Appointy** is our student scheduling software that we use to track and forecast student attendance.

#### When to Use Appointy?

- If you forget to sign your student into Radius, you may check Appointy as a general estimate of when the student is leaving. (Note: Parents will often bring their child in a few minutes earlier or later than their scheduled time. Parents may also call/text to schedule appointments the day of their session, to which their session will usually not appear in Appointy.
- If you would like to forecast the instruction load in future hours of your shift, you may use Appointy as a guide to balance instruction vs. side tasks.

#### How to Use Appointy

.

<table border="1" id="bkmrk-first%2C-navigate-to-t" style="border-collapse: collapse; width: 100%; height: 305.775px;"><colgroup><col style="width: 50%;"></col><col style="width: 50%;"></col></colgroup><tbody><tr style="height: 246.575px;"><td style="height: 246.575px;">1. First, navigate to the Mathnasium Appointy [homepage](https://math-admin.appointy.com/my-space).

</td><td style="height: 246.575px;">[![Screenshot 2024-07-13 9.36.21 AM.png](https://schoolhouse4math.pikapod.net/uploads/images/gallery/2024-07/scaled-1680-/screenshot-2024-07-13-9-36-21-am.png)](https://schoolhouse4math.pikapod.net/uploads/images/gallery/2024-07/screenshot-2024-07-13-9-36-21-am.png)</td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">2. Next, select the "Calendar" tab from the left menu</td><td style="height: 29.6px;">[![Screenshot 2024-07-13 9.36.55 AM.png](https://schoolhouse4math.pikapod.net/uploads/images/gallery/2024-07/scaled-1680-/screenshot-2024-07-13-9-36-55-am.png)](https://schoolhouse4math.pikapod.net/uploads/images/gallery/2024-07/screenshot-2024-07-13-9-36-55-am.png)</td></tr></tbody></table>

# Rewards System

## Punch Cards

There are 5 different level cards: level 1 White (1-20), level 2 is red (21-40), level 3 is black (41-70), level 4 is gold (71-100), level 5 is platinum (100- ). Each advancement means less stars to be punched to complete a card. If a student moves onto the next level, make a note of this on the Follow-Up Notes log.

RC does not count towards card number but does count towards redeemable prizes.

Students may redeem the cards as they complete them, or save them in the clip in the binder for future redemption.

Make to initial each card a student fills out. If a student spins an RC, write it on their most recent card and initial it.

One punch:

- Each page of a the Workout Book or Prescriptive, including Mastery Check
- Challenge question on Mastery Check
- Completing workout book chapter
- A correct answer for the POW (age-appropriate)
- Wearing a Mathnasium shirt or a Mathnasium wrist band

Occasionally, we will offer double punch day or double punch hour when a student celebrating a birthday is in the Center.

# Student Notes

**Notes From CD:** Rules of engagement for the student hour

- Specific Binder instructions, Material to use during the hour

**Student Notes:** Information that everyone should know about the student

- Preferred pronouns or other important notes 🧍Important Identifying info🧍
- Seating instructions 🪑who they should sit with and where🪑
- Specific instructor, or room
- Great Foundations, normal, or higher level math

- Class they are in 📚school and class they are taking📚
- General behavioral patterns and best practices 👏How to work with the students to ensure success 👏

# Managing Student Behavior

# Managing Student Behavior

<span style="font-size: 13.999999999999998pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: bold; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Goal: </span><span style="font-size: 13.999999999999998pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: bold; font-style: italic; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Discuss effective methods for managing student behavior both before it becomes problematic and after parent contact has become necessary. Bonus: Share student behavior issues we have faced and discuss how we resolved them.</span>

<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Clearly-defined Mathlete scores with rewards and consequences.</span>

<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"><span class="Apple-tab-span" style="white-space: pre;"> </span></span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Ex.: </span>[<span data-rich-links="{"fple-t":"Mathlete Scores","fple-u":"https://docs.google.com/document/d/1FYZnlWF1mJtsArdgb6KvZxAMz-wJX0d3Flg5iwESTcA/edit?usp=sharing","fple-mt":"application/vnd.google-apps.kix","type":"first-party-link"}" style="font-size: 12pt; font-family: Arial,sans-serif; color: #1155cc; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: underline; -webkit-text-decoration-skip: none; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">Mathlete Scores</span>](https://docs.google.com/document/d/1FYZnlWF1mJtsArdgb6KvZxAMz-wJX0d3Flg5iwESTcA/edit?usp=sharing)<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"> </span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">  
</span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: #ffff00; font-weight: 400; font-style: italic; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">How do you coach instructors who may feel uncomfortable and guilty giving lower Mathlete scores?</span>

<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">STANDARD ACTIONS TO MANAGE GENERAL CENTER BEHAVIOR</span>

<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Reward good behavior! Some ideas:</span>

- <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Instructors can give extra wheel spins for great sessions</span>
- <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Extra stamps/punches for outstanding behavior</span>
- <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Play a game if the student has done a lot of work. </span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: #ffff00; font-weight: 400; font-style: italic; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">When is it appropriate?</span>
- <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">5s (highest Mathlete score) can get something special for free, like funny rubber ducks (Elliott) or frogs (Nik)</span>

<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"><span style="border: none; display: inline-block; overflow: hidden; width: 381px; height: 285px;">![](https://lh7-us.googleusercontent.com/docsz/AD_4nXeTfe0frZba0mdk7ZdRwdfcb946UoTFDVjkb8sjxURfPl-K6B_x3rLKw8Qu3TEb_WOmT9ypa75SCsMn-6W2AegdxWRoSyrqWNDwbER9QnuGRd3TS-079-Wgee2i_zIRL9Bi2Cmg6YGGYW_gEN_eUuv-HQw?key=HLIh7ubZ6tGr2L4ArDjq5g)</span></span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">  
</span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Raffle tickets for gift card of student’s choice</span>

- - <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Student gets raffle tickets based on mathlete score</span>
        - <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Being respectful and focused</span>
        - <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Meeting the goal of 6 to 8 pages or more</span>

<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Consequences for bad behavior:</span>

- <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Moving to a new seat for being distracting or distracted</span>
- <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">No buying prizes for low mathlete scores</span>
- <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">No wheel spin for low mathlete scores</span>
- <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Working privately with a lead instructor / AC / CD </span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: #ffff00; font-weight: 400; font-style: italic; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">**DISCUSS**</span>
- <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Calling parents and ending session if behavior is severe/repeated</span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">  
      
    </span>

<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">ESCALATING STEPS FOR CONSISTENT BAD BEHAVIOR</span>

<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">\*</span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: italic; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Determine if this action plan should be put in place for students with consistently poor behavior\*</span>

1. <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: bold; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Verbal warning.</span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"> Point out the bad behavior you saw and encourage good behavior. Remind them what the goal is for today.</span>
2. <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: bold; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Move the student and give a second warning.</span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"> Remind them what student behavior expectations are during their session. Talk to the parents to raise their awareness.</span>
3. <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: bold; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">End the session, move the student to the front / waiting area, and call the parents.</span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"> Schedule a conference with the student and the parent in the same room ASAP. During the conference, discuss what the center expectations are. Decide and agree if behavior can and will be corrected.</span>
4. <span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: bold; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Follow up phone call after X sessions to update parents on if things are better or worse.</span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"> If bad behavior is continuing, a hold or enrollment termination may be necessary. Talk to Betty if it seems like things are headed in this direction.</span>

<span style="font-weight: normal;">  
</span>

<span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">\*</span><span style="font-size: 12pt; font-family: Arial,sans-serif; color: #000000; background-color: transparent; font-weight: 400; font-style: italic; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">\*Immediate feedback whether good or bad is important\*\*</span>

# Instructor's guide to setting a productive tone for the session.

Checking in with students - set a goal for the session ( at least 5 pages)

If they don't get 5 pages, leave a note for the Center Director, and let us know what was getting in the way. (working on homework)

# Behavior expectations

[![Untitled design (16) (1).png](https://schoolhouse4math.pikapod.net/uploads/images/gallery/2024-09/scaled-1680-/untitled-design-16-1.png)](https://schoolhouse4math.pikapod.net/uploads/images/gallery/2024-09/untitled-design-16-1.png)